Car dealer compliance software that fills the register as you trade
carassessments.com.au is car dealer compliance software that keeps your dealer register, contracts, warranty notices and checks in order as a side effect of using the app. QLD paperwork is live now, and NSW and VIC compliance packs are next.
Compliance checkcar
| Register entry | Written, in time |
| Statutory warranty class | On contract |
| PPSR certificate | Stored, buy and sell |
| Written-off and stolen | Clear, logged |
| Transfer form | Pre-filled |
In the app
Register
Auditor export| No. | Car |
|---|---|
| 0142 | 2019 Toyota Hilux SR5 |
| 0141 | 2016 Mazda BT-50 |
| 0140 | 2021 Ford Ranger XLT |
The register and deadlines in the app (QLD). Sample data.
Compliance is the job nobody does until the inspector calls
The dealer register is supposed to be written up within a set time of every car coming in or going out. Statutory warranty depends on the car’s age and kilometres. Cooling-off rules depend on the state. Miss one and it’s your licence.
Most yards keep it all in a binder that gets filled in on a Friday afternoon, if at all.
How it works
- 1
Trade as normal
Every buy, consignment and sale writes itself to the electronic dealer register from your stock movements.
- 2
Documents fill themselves
Contracts carry the right statutory warranty class, consumer guarantee wording and cooling-off notices. Transfer forms are pre-filled.
- 3
Export for the audit
PPSR certificates, odometer, written-off and stolen checks and the full audit trail are kept per car, ready to export.
What’s live, and what’s next
Queensland paperwork is live now: the digital Form 9, the trust ledger with no deletes, deadline timers, licensee-only withdrawals, the auditor export, Form 12, “No cooling-off period applies” on ads, and the pre-filled F3520 transfer form. NSW and VIC compliance packs are next.
- QLD: Form 9, trust ledger, deadline timers, auditor export
- QLD: Form 12 and cooling-off wording on ads and signage
- QLD: pre-filled F3520 transfer form and seller statement
- NSW compliance pack: register and contracts, comingComing
- VIC compliance pack: register and contracts, comingComing
The dealer register writes itself
The electronic dealer register, or stock book, fills from your stock movements: every car in, every car out, with the purchase or consignment details. Register entries for cars you buy are marked as dealer purchases.
- Register auto-filled from stock movements
- Register entries within the deadline, timed
- Full audit trail on every change
The right warranty and wording on every contract
The statutory warranty class is worked out from the car’s age and kilometres and printed on the contract of sale. Consumer guarantee wording under the ACL goes on sale documents, and cooling-off notices and waivers are added where required.
- Statutory warranty class auto-calculated and printed
- ACL consumer guarantee wording
- Cooling-off notices and waivers
- Stamp duty calculator per state
Checks, licences and privacy kept on file
Every car keeps its PPSR certificate from the buy and the sale, plus odometer, written-off and stolen checks. Dealer licences and salesperson registrations are tracked with expiry alerts, and privacy and AML/CTF readiness are built into the workflow.
- PPSR certificate stored on every car
- Licence tracking with expiry alerts
- Privacy: consent capture, ID retention rules, data deletion
- AML/CTF readiness: cash thresholds and ID checks