Virtual Yard alternative: carassessments.com.au compared
A cloud dealer management system for new and used motor dealers, covering inventory, leads and CRM, government forms, advertising and dealership websites. carassessments.com.au is a DMS for independent and consignment dealers, built by a working dealer, with true net profit on every car. Here’s how they line up, using only what each company says on its own website.
Last checked 23 October 2026. Products change: confirm details with Virtual Yard before you decide.
Mentioned on each website, out of 15 areas
Not mentioned doesn’t mean they don’t have it. Ask them.
| carassessments.com.au | Virtual Yard | |
|---|---|---|
| Consignment (agreements, consignor portal, settlement) | Yes: agreement generator (reserve, flat, % or tiered commission, term, fees), consignor e-sign with ID check, consignor portal with listing stats, offers and price-drop approvals, settlement statement and payout workflow. QLD Form 9 e-signed now | Not mentioned on their website |
| Trust and holding accounts | Yes: trust or holding ledger per consignor and for deposits. QLD: no deletes, deadline timers, licensee-only withdrawals, auditor export | Not mentioned on their website |
| Buying and appraisal | Yes: sell or consign form for your website, rego/VIN lookup, mobile appraisal app, 11-section inspection scored out of 100, PPSR, written-off and stolen checks, market pricing, offer calculator, buy vs consign offer side by side, buy pipeline, payout with financier handled first | Trade-in valuations through its dealership websites |
| Reconditioning tracking | Yes: recon board, jobs per car with quote vs actual and invoices, approvals over a dollar limit, vendor history and turnaround, days in recon tracked automatically | Not mentioned on their website |
| Inventory and stock card | Yes: stock card with VIN decode, keys, compliance plate and rego expiry; ownership type per car (owned, consigned, sale-or-return, wholesale); photo app; key and location tracking; aging alerts at 30/45/60/90 days; holding cost per car accruing daily | Inventory management for new and used stock; an OEM suite for in-stock new and demonstrator vehicles with an online configurator and drive away pricing |
| Listings and syndication | Yes: one-click syndication to carsales, Autotrader, Gumtree, Facebook Marketplace, Drive and your website; listing descriptions written from the stock card and photos; stock widget for Webflow or WordPress; custom dealership websites built and run for you, live now | Stock entered once goes to classified advertising partners at no charge; dealership websites (an extra on the Basic plan, included from Small up) with online buying, subscriptions and rentals |
| Leads and CRM | Yes: one inbox for portal, website, phone, SMS, Facebook and email leads; AI first reply in under 1 minute with handoff to staff; follow-up cadences; two-way SMS and email; test drive booking with licence scan; Gmail sync; lead source ROI | Leads and CRM: leads and customers in one place |
| Deal desk, e-sign and deposits | Yes: deal builder with live front and back gross; quote by link with e-sign and deposit (card, PayTo, bank transfer); holding deposits with refund rules; delivery checklist; deal jacket | Contactless payments taken from tax invoices and dealership websites; e-sign not mentioned |
| Finance and insurance | Finance application captured once, repayment calculator, warranty, gap and protection add-ons and insurance referrals with commission tracking, broker referral path. Submitting applications to lenders: Coming | Finance applications through its dealership websites; insurance not mentioned |
| State compliance (register, contracts, warranty) | QLD live: dealer register auto-filled from stock movements, statutory warranty class calculated and printed on the contract, contracts with e-sign, Form 9, cooling-off notices, PPSR certificate on every car, audit trail. NSW and VIC packs: Coming | “Prints all required Government Forms and complies with all states” |
| Profit per car reporting | Yes: true net profit per car after purchase or consignor net, recon, transport, auction fees, holding cost, ad spend share and commission, plus finance and add-on income; profit by source (bought, consigned, trade-in, auction); floor plan management, live now | Not mentioned on their website; dashboards are listed |
| Accounting integration | Two-way Xero and MYOB sync with tracking categories per car; margin scheme vs full GST set per car; bank feed matching; BAS-ready reports | Dashboards and accounting; Xero integration |
| Mobile app | Yes: iOS and Android app plus mobile web app for yard work; offline photo capture | Dealership app on the App Store and Google Play |
| Migration and data export | Free migration: import from EasyCars, Virtual Yard, CloudLogic and spreadsheets; full data export any time, no lock-in. Public API and webhooks: Coming | Not mentioned on their website |
| Pricing | Public: $99, $299, $549 or $849 a month + GST by number of cars; no setup fee, monthly, no lock-in, unlimited users; custom website free on annual | Public: car plans from $120 (Basic, website extra) to $2,940 (Franchise) a month; Small to X Large ($360 to $1,790) are capped by retail stock value (under $500k to under $4M); a free plan for wholesalers; unlimited users, no setup fees, no contract; GST not stated on the plans page |
Who suits Virtual Yard
A cloud DMS with published prices, mostly tiered by stock value, government forms for every state and an OEM suite, used by small family dealers through to franchises.
Who it’s for, in its own words: New and used motor dealers “from small family dealerships to large OEMs and franchises”. It says it is “the backbone to over 700 dealerships across Australia”.
Who suits carassessments.com.au
Independent and consignment dealers with 1 to 10 rooftops who want buying, consignment, recon, selling and settlement in one app on a phone, and the true net profit on every car. Not built for franchise dealers who need OEM integration.
We migrate your stock, customers and deals free.
Moving from Virtual Yard means exporting your stock, customers and deals from Virtual Yard and sending us the files: we import them, map consigned cars to consignment agreements and set up your trust ledger. Migration is free, and nothing changes in your accounting file until you approve the Xero or MYOB link.